Music invoice template

The template

Replace everything in [brackets] and delete the lines you don't need. It's plain text with fixed-width columns, so it pastes cleanly into a document, an email or a spreadsheet.

INVOICE

Invoice number:   [INV-2026-001]
Invoice date:     [Date]
Due date:         [Date, e.g. 14 days after invoice date]

FROM
[Your name or studio]
[Address]
[Email] · [Phone]
[Tax / VAT number, if registered]

BILL TO
[Client or artist name]
[Label or company, if any]
[Address]
[Email]

PROJECT
[Project title] · [Number] tracks
Agreement: Work for Hire Agreement dated [Date]

DESCRIPTION                                   QTY     RATE        AMOUNT
Mixing: "[Song title]"                          1     [Rate]      [Amount]
Mixing: "[Song title]"                          1     [Rate]      [Amount]
Mastering (streaming masters)                   2     [Rate]      [Amount]
Additional revision round (beyond [N] incl.)    1     [Rate]      [Amount]
Stems: [4] per song                             2     [Rate]      [Amount]
Less: deposit received [Date]                                    -[Amount]

                                              Subtotal:           [Amount]
                                              Tax / VAT ([Rate]%): [Amount]
                                              TOTAL DUE:          [Amount and currency]

PAYMENT
Pay by:  [Bank transfer / card link / PayPal]
Bank:    [Account name] · [IBAN or account number] · [SWIFT/BIC or routing number]
Reference: [Invoice number]

TERMS
Payment is due by the due date above. Final full-resolution files are
released once this invoice is paid in full. Ownership of the final masters
transfers to the client on full payment, as set out in the agreement.
Late payments may incur a fee of [1.5]% per month.

Thank you for the project.

What goes in each section

Invoice number and dates

Give every invoice a unique, sequential number, such as INV-2026-001. Restart the count each year if you like, but never reuse a number. Tax authorities and label accounts teams both expect it. Put an actual due date on the invoice rather than "Net 14", so nobody has to do the maths.

Your details and the client's

Use your legal or trading name, plus a tax or VAT number if you're registered. Bill the party that signed your agreement: if a label or management company is paying, put their name and address on it, with the artist in the project line.

Project and agreement

Name the project and reference the agreement it falls under. That one line connects the invoice to your scope, your revision limit and your ownership terms. If you don't have an agreement yet, start with our work-for-hire contract template.

Itemising mix and master work

Clients pay faster when they can see what each number is for. These lines cover most mix and master jobs:

Extra revision rounds are the line engineers most often forget to bill. If your agreement includes two rounds and the client used four, the invoice is where that becomes real. Bill them as they happen or on the final invoice, but bill them.

Deposits and the final invoice

1. Deposit invoice before you start. Usually 50% for a new client, and non-refundable once work begins. Book the session when it's paid.
2. Extra rounds as they happen, or saved up for the final invoice. Either works, as long as the client agreed to the rate up front.
3. Final invoice on approval. List the full scope, subtract the deposit, add any extras, and send it before you release the full-resolution files.

Payment terms that get you paid

• Release files on payment. Send watermarked or lower-resolution approvals freely, and the final WAVs once the invoice clears.
• Tie ownership to payment. If your contract transfers the masters on full payment, say so in one sentence on the invoice. An unpaid client then has no clean right to release the record.
• Make paying easy. List every way you accept money, with the details in full, and ask for the invoice number as the payment reference.
• State late fees only if your agreement does. An invoice can remind the client of agreed terms. It shouldn't introduce new ones.

Invoicing inside Mixrounds

In Mixrounds, invoices live on the project they bill for. Each one gets an automatic number (INV-2026-001, and so on), or you can use your own, and carries the total plus your notes for the breakdown. When a client goes past the rounds in their contract, you can bill those extra rounds onto an invoice with the amount pre-filled from your per-round price. Send the invoice to your client by email, and it shows up in the same portal where they review the mixes. When the money arrives, mark it paid. The invoices page shows what's paid and what's still outstanding across every project.